Board Meeting Minutes 22/11/17




22nd NOVEMBER, 2017





Brian Campbell, Ian Hunter, Andrew Duncan, David Mackie and Gavin Angus



Kenny Fraser, Gordon Christie, D Frazer



Ali Cairns, Janine Philips




Minutes of previous meeting were read and approved.


It was noted with sadness the death of Stewart Gillan, a former player, Committee member and until very recently our Fixture Secretary, a great servant to the Club a minute’s silence has been observed at the last s Second XV Home match and will be observed by the First XV at their next home game.


It was noted that Roger Sutherland has been suspended from playing until the New Year after a meeting with the player.


A subcommittee under Playing Convenor D. Frazer is to look into the organisation of the Ladies Section coaching arrangements with a view to providing a definite structure. It is noted that B. Reid had undertaken the minimum required for coaching at this level. A member of the Ladies Section is to be asked to join the Playing Committee.


A review of the senior sides results since the last Board meeting was considered.


It was noted that there had  been a number of injuries and unavailability due to employment and family commitments by various players.  It was to be hoped that after the November break injured players would be returning and that results would turn positive once again. All games had been competitive. In at least two the opposition had used dual registered players to god effect. Having played nearly all teams in the league we should now have an understanding of what is required to succeed in this difficult league.


Finances were discussed and these would appear to be generally improving thanks to great efforts from the social committee and others including Allan Merry, the Membership Secretary.  The Co-President advised that there had been meetings both with Glen Tippet, the SRU Area Manager and with the acting head teacher and staff at Ardrossan Academy.


Both had progressed positively, numbers were growing at Auchenharvie Academy now that our Assistant Development Officer was in place and delivering rugby coaching to greater numbers in particular at Auchenharvie Academy but also elsewhere. Glen Tippet was,  on the SRU’s behalf, pleased with the way in which this was travelling and it was to be hoped that Ardrossan Accies would be a tier level three club by Season 2018/19. Vice President Andrew Duncan is to be congratulated on his management and enthusiasm.


David Mackie reported that the flood lights may cost in the region of £2,000.00 to repair but indeed the problem may be greater and a long term solution found to provide adequate lighting in particular it was noted that both training and matches in late autumn and during the winter substantially took place on the top pitch and this rendered what has been a very good playing surface now in poor condition.


David Mackie reported that the mini bus which he very kindly had lent to the Club was nearing the end of its useable life.  The position was fully discussed and the Board determined and authorised David Mackie to investigat,e and he undertook, to provide a new mini bus for which the Club would pay £300 per month.  This would be to use the bus and for it to be fully insured, taxed and maintained.  Any income from the use would be used to defray that cost.


It was noted with disappointment that the photographs with the player sponsors had not as yet been installed in the hall and Andy Duncan was tasked with contacting the relevant parties to ensure that this was carried out.


The Board noted that after discussion with the playing committee that Innes Fraser had recently recommenced playing for our Senior side.  It was noted that acting on direction of the SRU he had been suspended from playing until the matter had been resolved.

Following the outcome of the criminal court case and then the SRU decision that he could once again commence playing the Playing Committee and the Board agreed that he should be allowed to do so.  Innes Fraser is now a playing member of the Club.  The Board expressed the opinion that to do otherwise would be discriminatory in the circumstances and may well be in breach of an individual’s human rights.  It is to be noted that the Club took the advice and guidance of the SRU through the immediate past president from the outset of this matter, which for the avoidance of doubt had not been referred to the Club.


Events for the diary:


It is noted that ladies day was to take place on 2nd December, 2017 and the Children’s Club Christmas Party on the 17th December, 2017.  On New Year’s Day there is to be a match of the over 35’s against the under 20’s, Peter Gossman being in charge of events for the day.


Any other competent business:


The official opening of the refurbished lounge was discussed and a date is to be arranged after liaising with Sandra Bale.  David Cook has undertaken management of the construction of the patio and having sought advice of North Ayrshire Council’s Planning Dept., was advised that Planning Permission should be applied for but probably not necessary.  He will then obtain prices and hopefully the project will be completed it is anticipated in the Spring of 2018.  Brian Campbell undertook to contact Sandra Bale to ascertain how she wished the refurbishment be recognised.


The Board considered and approved the acquisition of a cash card machine for the Club.  


There being no other competent business the meeting was then closed.

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